Vehicle Management

Track maintenance, compliance, and utilisation to maximise fleet reliability and uptime.

Key Benefits

Eliminate surprise vehicle failures and MOT penalties with automatic compliance tracking

System alerts 30 days before MOT, tachograph calibration, and PMI checks are due. Zero missed deadlines. Zero regulatory fines.

Reduce unplanned downtime by 80% and avoid revenue loss through proactive maintenance scheduling

Schedule maintenance before failures occur. Know next service due date in advance. Plan around maintenance instead of reacting to breakdowns.

Prevent costly downtime by automatically excluding vehicles under maintenance from trip allocation

When vehicle goes into service, system won't assign new trips. No wasted fuel or missed deliveries. Coverage maintained automatically.

Cut fleet operating costs by 15-20% through cost-per-mile analysis and vehicle optimisation

See which vehicles generate profit and which drain margins. Make data-driven decisions about fleet size, vehicle type, and retirements.

Onboard 500+ vehicle fleet in under an hour with bulk import and automatic validation

Upload vehicle data. System validates plate, VIN, and service history. Flags missing critical information. Zero manual data entry errors.

Eliminate compliance portal switching and manual status checking with real-time DVLA integration

MOT status pulled live from DVLA. Tachograph calibration tracked automatically. All compliance data in one dashboard. Zero separate logins needed.

Pass insurance audits and improve resale valuation with complete maintenance proof

Every maintenance record, every driver assignment, every trip logged and timestamped. Prove due diligence to insurers. Document condition for resale.

Reduce driver frustration and support tickets by putting all vehicle info in driver's app

Drivers see fuel type, mechanical notes, known issues, and maintenance schedule. No hunting for keys or asking mechanics. Efficiency improves instantly.

How It Works

Add or import vehicles

Enter manually or bulk-load from CSV. Capture plate, VIN, make, model, year, fuel type, and service history.

Log maintenance and compliance

Record MOT dates, tachograph calibration, PMI checks, and routine services. System tracks next due dates.

View maintenance calendar

See upcoming and overdue maintenance at a glance. Alerts notify you 30 days before critical dates.

Allocate confidently

System won't schedule trips to vehicles marked for maintenance. Automatically reassign to available vehicles.

Core Capabilities

Centralised vehicle registry

Automated MOT and regulatory tracking

Maintenance schedule management

Vehicle downtime marking

Cost tracking per vehicle

Driver vehicle assignment

Tachograph calibration tracking

Vehicle incident logging

Vehicle Management

Eliminate surprise vehicle failures and MOT penalties with automatic compliance tracking: System alerts 30 days before MOT, tachograph calibration, and PMI checks are due. Zero missed deadlines. Zero regulatory fines.

Real-World Use Cases

Medium-sized transport company (50+ vehicles)

Track MOT, maintenance, and driver assignments across entire fleet. Automated alerts prevent expired certifications.

Maintain Continuous Delivery Operations

Mark vehicles as unavailable when they enter maintenance rotation. Auto-reassign pending trips to available vehicles. Continuous service.

Manage Lease Compliance and Renewal Decisions

Track lease expiry dates and maintenance obligations. Prove to lessor that vehicles were properly maintained. Support lease renewal or purchase deci

Ensure Accurate Equipment Allocation

Track specialised equipment fitted to vehicles. Know which vehicles have which attachments. Prevent allocation of wrong vehicle to job.

Emergency response fleet

Track vehicle readiness and maintenance status. Ensure backup vehicles are available. Reduce response delays due to vehicle unavailability.

Sustainability reporting

Track fuel consumption per vehicle. Identify high-consumption vehicles. Make data-driven decisions about electric or efficient replacements.

Reactive Maintenance Is the Most Expensive Way to Run a Fleet

Vehicle downtime costs thousands in lost revenue and operational disruption. Without proactive maintenance, breakdowns happen unexpectedly. Vehicles miss regulatory deadlines (MOT, tachograph, PMI). You scramble for replacement vehicles, cancel trips, disappoint customers.

FleetYes's vehicle management prevents breakdowns before they happen. Calendar views show upcoming maintenance deadlines. Vehicles are automatically marked unavailable during service windows, preventing accidental assignment. Historical records prove compliance to inspectors.

The result is immediate: 80% reduction in unplanned downtime, regulatory deadlines never missed, and complete maintenance audit trails. Your fleet stays healthy and revenue-generating.

Integration & Compatibility

DVLA vehicle data

Real-time MOT status and vehicle registration validation. No manual status checking.

Geotab telematics

Connect vehicle performance data (fuel consumption, harsh braking, idle time) to maintenance records. Link driver behaviour to vehicle wear.

Fuel receipts and expenses

Link fuel purchases to vehicles. Calculate fuel economy and identify anomalies (theft, poor maintenance).

Trip allocation engine

Vehicle availability status automatically fed to allocation system. Won't schedule unavailable vehicles.

Driver management

Link drivers to vehicles for training and familiarisation. Track which drivers use which vehicles. Identify need for additional training.

Maintenance service providers

Integrate with preferred maintenance partners. Automatic scheduling and service order generation based on due dates.

Keep Your Fleet Running Smoothly and Compliant

Maintenance scheduling, registration tracking, and compliance monitoring in one system. No vehicles left unchecked.

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